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NOTICE FOR ANNUAL GENERAL MEETING


NOTICE is hereby given that the 37th Annual General Meeting of the members of NORTHERN AROMATICS LIMITED will be held at its Registered Office at Flat No. 5, UGF, Indra Prakash Building, 21, Barakhamba Road (Landmark: Near Barakhamba Metro Station), New Delhi – 110001 on Monday, the September 25, 2017 at 3:00 PM to transact the following business:


ORDINARY BUSINESS

  1. 1. To receive, consider and adopt the Financial Statement of the Company for the year ended 31st March, 2017 including audited Balance Sheet as at 31st March, 2017 and the Statement of Profit and Loss for the year ended on that date and the Reports of the Board of Directors and Auditors thereon.

  2. 2. To approve and ratify the appointment of M/s Bansal & Co., Chartered Accountants (Firm Registration No. 001113N) as statutory auditors of the Company for the Financial Year 2016-17 who were appointed in the 34th Annual General Meeting of the Company to hold office as Statutory Auditors for a period of 5 (five) Financial Years until the conclusion of the 39th Annual General Meeting of the Company, subject to ratification by members at every Annual General Meeting, and to fix their remuneration.

  3. 3. To appoint a director in place of Mr. Sanjay Agarwal (DIN: 00655379), who retires by rotation and being eligible, offers himself for re-appointment.





By Order of the Board
For NORTHERN AROMATICS LIMITED


Place: New Delhi
Date: September 1, 2017

(Divakar Nagpal)
Whole Time Director
DIN: 07193780






Copy: To all members, directors and statutory auditors.



NOTES:

  1. 1. The Register of Members will remain closed from Friday, September 22, 2017 to Saturday, September 23, 2017 (both days inclusive) for annual closing.

  2. 2. A Member entitled to attend and vote at the Annual General Meeting is entitled to appoint a proxy to attend and vote instead of himself and the proxy need not be a Member of the Company.

  3. 3. The instrument appointing the proxy, in order to be effective, must be deposited at the Company’s Registered Office, duly completed and signed, not less than FORTY-EIGHT HOURS before the meeting. Proxies submitted on behalf of limited companies, societies, etc., must be supported by appropriate resolutions/authority, as applicable. In case a proxy is proposed to be appointed by a Member holding more than 10% of the total share capital of the Company carrying voting rights, then such proxy shall not act as a proxy for any other person or shareholder.

  4. 4. Details of Director(s) seeking re-appointment in meeting is attached as Annexure A and Route map of venue of meeting is attached as Annexure B.

  5. 5. The Attendance Slip, Proxy Form and Annual Report for FY 2016-17 are enclosed.


Details of Directors Seeking Re-appointment in Annual General Meeting (Annexure-A)


Director`s Identification Number (DIN) 00655379
Name Sanjay Agarwal
Date of birth 01-01-1959
Date of first appointment on Board 18-08-1999
Qualification B.Com, FCA
Experience 32 years
Terms & Conditions of reappointment As per Company’s policy
Remuneration sought to be paid Rs. 5000/- per meeting day as sitting fee
Remuneration last drawn Rs. 5000/- per meeting day as sitting fee
Shareholding in the Company as on 31.03.2017 100 Eq. Sh. (as a Nominee of Devi Associates)
Relationship with other Directors and KMPs of the Company None
No. of Meetings of Board attended during the year Four
List of companies in which directorship held 1. Param Investments Pvt. Ltd.
2. Welltime Investments Pvt. Ltd.
3. British Health Products India Ltd.
Chairman/Member of the Committee of Board of Directors of other companies None




ROUTE MAP (Annexure-B)



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